Networking at Virtual and In-Person Events: Best Practices for Global Connections

In today’s globalized professional landscape, networking remains a critical skill for career development and business growth. Whether attending a virtual webinar or an international conference, knowing how to build meaningful connections can open doors to new opportunities across borders. As technology transforms the way people engage, mastering both virtual and in-person networking is more important than ever.

This guide provides actionable best practices for networking effectively at both types of events. It explores strategies for preparation, engagement, and follow-up, ensuring that professionals can foster global connections that add lasting value to their careers.

The Importance of Global Networking

Building a global network enables professionals to:

• Gain exposure to diverse perspectives

• Access international opportunities

• Stay informed about global trends

• Develop cross-cultural competencies

• Build personal brand recognition beyond local markets

Whether one is seeking new clients, collaborators, mentors, or job prospects, global networking helps bridge geographical divides and fosters a dynamic, interconnected professional ecosystem.

Preparing for Networking Success

Define Networking Goals

Before attending any event, it is crucial to set clear goals. Professionals should ask themselves:

• Who do I want to meet?

• What insights or information am I seeking?

• How can I add value to others in my network?

Clear objectives help focus efforts and make networking interactions more intentional and productive.

Research Attendees and Speakers

Understanding the background of key attendees and speakers can greatly enhance networking effectiveness. Reviewing professional profiles, previous talks, or publications allows for more meaningful conversations.

For virtual events, attendee lists or community boards often provide insights. For in-person conferences, programs and speaker bios offer valuable context.

Prepare an Introduction

Crafting a concise and engaging self-introduction is essential. It should include:

• Name and current role

• Professional background or area of expertise

• Interest in the event or specific topics

• What one hopes to contribute or learn

Having this prepared ensures confident and consistent introductions, whether in a virtual breakout room or a conference networking session.

Best Practices for Virtual Networking

Optimize Technology Setup

Technical preparation is key to effective virtual networking. Professionals should ensure:

• A reliable internet connection

• A professional virtual background if needed

• Good lighting and sound quality

• Familiarity with the event platform’s features

These steps help create a positive and professional impression.

Engage Actively in Sessions

Participation goes beyond passive listening. Professionals can:

• Use chat features to introduce themselves and share insights

• Ask thoughtful questions during Q&A sessions

• Contribute to discussion boards or community groups

Active engagement increases visibility and encourages connections with like-minded individuals.

Leverage Breakout Rooms

Breakout sessions provide excellent opportunities for more personal interactions. In these smaller groups, professionals should:

• Listen attentively and show genuine interest

• Ask open-ended questions to foster conversation

• Share relevant experiences or insights without dominating the discussion

Meaningful interactions in breakout rooms often lead to valuable follow-up opportunities.

Follow Up Promptly

After virtual events, timely follow-up is essential. Professionals can:

• Send personalized connection requests on professional platforms

• Reference specific conversations or sessions in follow-up messages

• Express interest in staying connected or collaborating

Prompt, thoughtful follow-up helps solidify connections formed during virtual networking.

Best Practices for In-Person Networking

Arrive Early and Stay Engaged

Arriving early to in-person events allows for more relaxed interactions before sessions begin. Staying engaged throughout the event, including during breaks and social functions, maximizes networking opportunities.

Approach Conversations with Curiosity

Effective in-person networking is built on genuine curiosity. Professionals should:

• Ask open-ended questions about others’ work and interests

• Listen attentively and respond thoughtfully

• Avoid immediately steering conversations toward personal goals

Building rapport and trust lays the foundation for stronger professional relationships.

Mind Body Language

Non-verbal communication plays a significant role in in-person interactions. Professionals should:

• Maintain eye contact

• Offer a genuine smile

• Use open and welcoming body language

• Respect personal space and cultural norms

Positive body language enhances approachability and fosters connection.

Exchange Contact Information Thoughtfully

Rather than handing out business cards indiscriminately, professionals should exchange contact information with those they have engaged meaningfully. A brief mention of following up reinforces the intent to continue the conversation.

Bridging Cultural Differences in Global Networking

Practice Cultural Awareness

When networking across cultures, awareness of different communication styles and norms is vital. Professionals should:

• Research cultural etiquette relevant to the event and audience

• Be sensitive to varying degrees of formality and directness

• Avoid slang, jargon, or idioms that may not translate well

Respect for cultural diversity strengthens global connections.

Focus on Relationship-Building

In many cultures, relationship-building is valued over transactional interactions. Professionals should prioritize:

• Developing trust and rapport

• Showing long-term interest rather than seeking immediate gains

• Demonstrating cultural sensitivity and respect

A relationship-centered approach fosters authentic global networking success.

Following Up After Networking Events

Personalize Follow-Up Messages

A generic message is less effective than a personalized one. When following up, professionals should:

• Reference specific topics discussed

• Express appreciation for the conversation

• Suggest a concrete next step, if appropriate (e.g., meeting, collaboration, sharing resources)

Nurture Relationships Over Time

Building a global network requires ongoing effort. Professionals should:

• Stay in touch periodically with valuable connections

• Share relevant content or opportunities

• Support others’ work and celebrate their achievements

Consistent engagement turns initial connections into enduring professional relationships.

Track Networking Efforts

Maintaining an organized record of connections helps professionals manage follow-ups and track relationship-building progress. Simple notes about where and when interactions occurred, along with key discussion points, can be invaluable.

Future Trends in Global Networking

Integration of Hybrid Events

The future of networking will increasingly blend virtual and in-person elements. Professionals who can navigate both formats seamlessly will have a competitive edge in building global connections.

Advanced Networking Platforms

Emerging platforms are enhancing networking with features such as AI-powered matchmaking, virtual reality experiences, and deeper data integration. Professionals should stay informed and experiment with new tools to expand their networking capabilities.

Greater Emphasis on Diversity and Inclusion

Global networking is evolving to prioritize inclusivity. Professionals who actively seek diverse connections and foster inclusive interactions will contribute to a more equitable and dynamic global professional landscape.

Conclusion

Mastering both virtual and in-person networking is essential for building a thriving global professional network. By preparing strategically, engaging authentically, and following up thoughtfully, professionals can forge connections that enrich their careers and contribute to their industries worldwide.

In an era where professional relationships span continents and cultures, those who embrace global networking best practices will be well-positioned to seize new opportunities, foster innovation, and make a lasting impact across borders.

Stuart Phillips

Stuart Phillips is an international mobility and career development expert with over 8 years of experience guiding professionals through global transitions. With a Master's in International Relations and extensive personal experience living across 6 countries, Stuart specializes in visa sponsorship processes, cross-cultural networking, scholarship applications, and financial planning for international education. As the lead content strategist for PMCONF, Stuart's mission is to transform international dreams into actionable plans—from securing study abroad funding to building global professional networks—empowering readers to navigate their international journey with confidence and success.